Sciteck® (herein referred to as Sciteck) is committed to protecting the privacy of your personal and health information. At Sciteck, we are committed to protecting the confidentiality of individuals’ laboratory test results and other patient information (PI) that we collect or create as part of our testing activities.
We urge you to read this Notice of Privacy Practices carefully so that you will understand both our commitment to the privacy of your PI, and how you can participate in that commitment. Should you have any questions about this Notice or our privacy practices, please call us Toll Free at (888) 494-2165 and ask for the Privacy Officer, or send an email to firstname.lastname@example.org, or write to us at the following address:
Sciteck, and its employees are committed to obtaining, maintaining, using and disclosing patient protected health information (PI) in a manner that protects patient privacy. We will only use or disclose the PI we consider necessary to perform a job or complete an activity. This Notice applies to all PI that we maintain. Your doctor may have different notices regarding his/her use and disclosure of your PI created in his/her office.
Sciteck is required by law to:
- Make sure that medical information that identifies you is kept private;
- Give you this notice of our legal duties and privacy practices with respect to medical information about you;
- Follow the terms of the notice that is currently in effect; and
- Notify you following a breach of unsecured PI, if you are affected.
We reserve the right to change the terms of this Notice of Privacy Practices and to make the provisions of the new Notice of Privacy Practices effective for all PI that we maintain. The current Notice will be displayed on our website and a copy is available upon request.
HOW WE MAY USE AND DISCLOSE YOUR PROTECTED INFORMATION
Your PI will be used or disclosed for treatment, payment, or healthcare operations purposes and for other purposes as described below. Not every use or disclosure is listed; however, all of the ways we use or disclose your PI without your authorization will fall into one of the categories listed below.
We do not need your authorization or permission to use or disclose your PI for the following purposes:
As a health care provider that provides laboratory testing for ordering physicians, Sciteck uses your PI as part of our testing process and discloses your PI to physicians and other authorized health care professionals who need access to your laboratory results to treat you.
Other Uses of PI
Other uses and disclosures of PI not covered by this notice or the laws that apply to us will be made only with your written authorization (this includes the prohibition against disclosures for marketing purposes and disclosures that constitute a sale of protected health information). If you provide us authorization to use or disclose medical information about you, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose medical information about you for the reasons covered by your written authorization. You must understand that we are unable to take back any disclosures we have already made with your permission.
We will use your PI in our billing departments and disclose your PI to insurance companies, hospitals, physicians, and health plans for payment purposes, or to third parties to assist us in creating bills, claim forms, or getting paid for our services.
For Healthcare Operations
We may use or disclose your PI in the course of activities necessary to support our health care operations, such as performing quality checks on our testing, for teaching purposes, to obtain accreditation or for developing expected reference ranges for tests that we perform.
Disclosures to Business Associates
Sciteck may disclose your PI to other companies or individuals who need your PI in order to provide specific services to us. These other entities, known as “business associates,” must comply with the terms of a contract designed to ensure that they will maintain the privacy and security of the PI we provide to them or which they create on our behalf. Our business associates must only use your PI for designated treatment, payment, or health care operations purposes that they perform on our behalf.
Individuals Involved in Your Care or Payment for Your Care
Unless you object, we may release PI about you to a friend or family member who is involved in your medical care or payment related to your health care.
As Required by Law
We may use or disclose your PI for various public policy purposes that are required by federal or state law. For example, we are required to disclose your PI to the Secretary of the U.S. Department of Health and Human Services (“HHS”) upon request.
We may disclose your PI for public health activities. These activities include, but are not limited to: the prevention or control of disease, injury or disability; reporting reactions to medications or problems with medical devices to the FDA; or reporting abuse or neglect under certain circumstances.
Victims of Abuse, Neglect, or Domestic Violence
We may disclose your PI to the appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, domestic violence, or other crimes.
To Avert a Serious Threat to Health or Safety
We may use or disclose your PI when necessary to prevent a serious threat to your health and safety or that of another person or the general public. Any use or disclosure for this purpose would only be made to someone able to help prevent the threat.
We may disclose your PI in connection with governmental oversight, licensure, auditing, and other purposes. For example, governmental agencies periodically review our records to ensure that Sciteck is complying with the rules of various regulatory and licensing agencies. HHS and State Health Departments are examples of agencies that oversee aspects of Sciteck’ operations. Other agencies may audit our billing and laboratory records to verify that the health care was provided as claimed or that we were paid correctly.
Judicial and Administrative Proceedings
We may disclose your PI as required to comply with court or administrative orders. We may also disclose PI in response to discovery requests or other legal process in the course of a judicial or administrative proceeding, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.
We may release PI for law enforcement purposes, if asked to do so by a law enforcement official:
- As required by law including laws that require the reporting of certain types of wounds or other physical injuries;
- In response to a court order, subpoena, warrant, summons or similar process;
- To identify or locate a suspect, fugitive, material witness, or missing person;
- About the victim of a crime if, under certain limited circumstances, we are unable to obtain the person’s agreement;
- About a death we believe may be the result of criminal conduct;
- About criminal conduct on our premises; and
- In emergency circumstances to report a crime; the location of the crime or victims; or the identity, description or location of the person who committed the crime.
Coroners, Medical Examiners and Funeral Directors
We may release medical information to a coroner, medical examiner or funeral directors under certain circumstances if it is necessary for them to carry out their duties.
We may disclose a limited data set for research purposes that contains geograPIc information and/or dates of service. Such limited data sets do not contain any information that directly identifies you. For example, your name, address, and other direct identifiers are removed. Under some circumstances, we may use and disclose your health information without your authorization if we obtain approval through a special approval process to ensure that any disclosures for research pose a minimal risk to your privacy. Under no circumstances would we allow researchers to use your name or identity publicly.
Specialized Government Functions
We may disclose your PI for military and veterans activities, national security or intelligence purposes, or to correctional institutions, or to law enforcement officials having custody of an inmate.
Military and Veterans
If you are a member of the armed forces, we may release medical information about you as required by military command authorities. We may also release information to components of the Department of Veterans Affairs to determine whether you are eligible for certain benefits
We may disclose your PI as necessary to comply with requirements of workers’ compensation or similar programs that provide benefits for work-related injuries or illness without regard to fault. For example, workers compensation programs may require that we provide the results of laboratory testing as part of the case file.
Note Regarding State Law
For all of the above purposes, in cases where state law is more restrictive than federal law, we are required to follow the more restrictive state law. For example, some states require physician authorization to release laboratory test results to patients, and other states prohibit a laboratory from releasing test results directly to a patient.
YOUR RIGHTS CONCERNING PRIVACY AND CONFIDENTIALITY
You or your authorized or designated personal representative have the right to inspect and copy your PI. However, federal and state laws generally prohibit a laboratory from providing laboratory results directly to patients. If your request to access PI is denied, you may request that the denial be reviewed.
You have the right to request amendments to your PI if you believe that your PI is incorrect or incomplete. We may deny your request under certain circumstances but you will have notice and the opportunity to respond to any denial.
You have the right to request an “accounting of disclosures”. This is a list of the disclosures we made of medical information about you. The list does not include uses and disclosures that have been made for treatment, payment, or health care operations; disclosures that were made to you or with your authorization or consent; or disclosures that are incidental to other permissible disclosures (such as someone overhearing a conversation between you and your doctor.) To request this list or accounting of disclosures, you must submit your request in writing to the address listed on the first page of this notice. Your request must state a time period which may not be longer than six years and may not include dates before April 14, 2003.
You have the right to request a restriction or limitation on the medical information we use or disclose about you to individuals directly involved in your care or for treatment, payment or health care operations. We are not required to agree to your request to restrict disclosures for treatment, payment or health care operations unless the out-of-pocket exception applies. If you pay for your services, in full, using personal funds, you can ask that the information regarding the service not be disclosed to a third-party payer/health plans/insurance company since no claim is being made against the third-party payer.
You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. We will accommodate all reasonable requests.
Notice of Privacy Practices
You have the right to request a paper copy of this Notice.
If you believe your privacy rights have been violated you have the right to register a complaint with Sciteck or the Secretary of the U.S. Department of Health and Human Services. Sciteck will not retaliate against any individual for filing a complaint. You may file a complaint by calling us at (800)-905-4272 or by writing to us at the address located at the beginning of this Notice.
How to Exercise Your Rights
Write to us with your specific written request and be sure to include sufficient information for us to identify all of your records. You may also contact us at the above referenced addresses or e-mails. Sciteck will consider your request and provide you a response within a reasonable timeframe. Should we deny your request, you have the right to ask for the denial to be reviewed by another healthcare professional designated by Sciteck. For additional details, or for instructions regarding how to exercise these rights, call us at (800) 905-4272.
HOW TO CONTACT US
If you have questions or concerns regarding the privacy or confidentiality of your PI, or you wish to register a complaint, please write us at the address located at the beginning of this notice or by phone at (800) 905-4272.